Effective Tenant Newsletters Help Engage Tenants

Before starting Eservus back in 1999, I worked in property management with Cadillac Fairview; one of my responsibilities was putting together a newsletter for the office tenants at the Toronto Eaton Centre. I learned first-hand the value of a newsletter as a great way to engage the tenants. Now that Eservus offers tenant newsletters as part of our Tenant Engagement Services, I’m reminded that a well-written, well-designed newsletter, either in digital format or hard copy, is still an effective tool to inform, educate and – most importantly – engage your tenants. But not all newsletters are created equal … so here are some tips to help make your tenants actually want to read your newsletter!

Based on my experience – past and present – there are three elements to an effective tenant newsletter:

  1. Provide tenants with content they can actually use
  2. Remind tenants of what you’re doing for them at the building every day
  3. Engage tenants with newsletter content in a fun way 

 

1. Provide tenants with content they can actually use

box_saladThis can be as simple as a tip of the month to relieve neck stress, or a quick and easy way to pack a salad for the office. You can even remind them of some of the retailers that are in the concourse (your retailers will thank you for that as well!). What you don’t want to do is include information that nobody can use … a prime example is the office tenant profile. (“In this month’s newsletter, we’re profiling XYZ Company in suite 1013.”) In my experience, nobody cares about the office tenant profile … except the tenant in the profile!

2. Remind tenants of what you’re doing for them at the building every day

umbrellaDo you provide complimentary bicycle racks in the parking garage? What about umbrellas at security? Or an after-hours escort to the tenant’s car? Whatever great tenant amenities you offer, use your newsletter to communicate their availability. At the same time you’ll show that you care for your tenants’ well-being, which is always a good thing!

 

3. Engage tenants with newsletter content in a fun way

jelly_beans.2jpgIt’s easy to do a contest for a couple of movie tickets where you ask tenants to e-mail the management office with their one-line review of the latest hot movie, or have a picture of a jar of jellybeans, with an invitation to guess the number of jellybeans (closest one wins the jellybeans!), or a scavenger hunt through the newsletter to find answers to silly clues. What you actually do is less important than giving your tenants a chance to connect with you in a fun and engaging way.

So keep your newsletter relevant, informative and fun, and you’re bound to reap the rewards of an effective tenant newsletter strategy: increased tenant engagement.

Kirk Layton is the president of Eservus, an online corporate concierge company servicing over 30 property management companies in Toronto, Calgary, Vancouver and Boston.

Three Elements of an Effective Tenant Newsletter

I recently completed a tenant newsletter for one of our property manager clients … and by “completed” I mean I had the writer and designer put the finishing touches on it! Preparing an effective tenant newsletter is a lot like hosting a tenant event: The keys to success are to engage your tenants in a meaningful way and remind them that you value them as tenants.
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Based on my experience – past and present – there are three elements to an effective tenant newsletter:

  1. Provide tenants with content they can actually use
  2. Remind tenants of what you’re doing for them at the building every day
  3. Engage tenants with newsletter content in a fun way

Provide tenants with content they can actually use

This can be as simple as a tip of the month to relieve neck stress, or a quick and easy way to pack a salad for the office. You can even remind them of some of the retailers that are in the concourse (your retailers will thank you for that as well!). What you don’t want to do is include information that nobody can use … a prime example is the office tenant profile. (“In this month’s newsletter, we’re profiling XYZ Company in suite 1013.”) In my experience, nobody cares about the office tenant profile … except the tenant in the profile!

Remind tenants of what you’re doing for them at the building every day

Do you provide complimentary bicycle racks in the parking garage? What about umbrellas at security? Or an after-hours escort to the tenant’s car? Whatever great tenant amenities you offer, use your newsletter to communicate their availability. At the same time you’ll show that you care for your tenants’ well-being, which is always a good thing.

Engage tenants with newsletter content in a fun way

It’s easy to have a contest for a couple of movie tickets where you ask tenants to e-mail the management office with their one-line review of the latest summer blockbuster, or have a picture of a jar of jellybeans, with an invitation to guess the number of jellybeans (closest one wins the jellybeans!), or a scavenger hunt through the newsletter to find silly clues. What you do is less important than giving your tenants a chance to connect with you in a fun and engaging way.

So keep your newsletter relevant, informative and fun, and you’re bound to reap the rewards of an effective tenant newsletter strategy: increased tenant engagement.